Posts Tagged ‘coaching’

Effective Coaching…in four easy steps

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Step 1:  Preparation

Whether your coaching is done on the spot or at scheduled times you should first understand the situation and the person as well as the person’s strengths and weaknesses. This is best achieved through positive and direct observation. Look for the impact that this behavior is having on other team members and their ability to achieve their personal goals.

Step 2:  Discussion

As you prepare, be clear about the purpose of the discussion, the important issues and the consequences of not addressing those issues. When you’re properly prepared, you’re empowered to develop improvement strategies, overcome performance problems and to enhance existing skill sets.

Step 3:  Active Coaching

Start coaching as soon as you have understood your candidate and have an effective personal coaching plan in place. A good coach will offer ideas and advice and explain these in such a way that the recipient listens intently, feels motivated and appreciated and then compelled to act.

Step 4:  Follow-up

Ongoing behavior, activity and results MUST be monitored if the candidate is to stay on an improvement trajectory. This requires knowing what’s going well AND what’s not going well. Follow-up on a regular basis is a great opportunity to praise progress and to maintain coaching where it is needed. If an agreed action plan needs modifying, then a follow-up meeting is the place to do it.

And remember:

Sometimes the coach needs coaching – don’t be afraid to seek personal guidance and direction from elsewhere because when you take on the coaching role you are taking on a task of great responsibility…to yourself and your candidate. Coaching is an interactive process at all times as you seek to solve performance problems and develop capability, after all, this is what makes it so worthwhile.


Thursday Thoughts on Leadership: Leaders Are Not Always Predictable

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Leaders are not necessarily predictable people. Being unpredictable will keep the team from falling into a mental comfort zone. By suggesting that a leader needs to be unpredictable, does not mean they should not act the same way regardless of the circumstances. Those they lead should be able to anticipate how a leader might think and or act, because after all the act of leadership implies that your followers have a sense of where you are going. Great leaders are purpose-driven and their actions arise from an observable belief system and common goals. However, if the leader becomes too predictable, it will affect their ability to keep their people sharp and on their toes.

In managing a real estate office and coaching real estate agents, I have always believed that you should create an environment that is positive, conducive to growing, motivating and above all, challenges people to do their best. As a leader, you have to achieve this without becoming predictable.

The most effective leaders often have the quality of being somewhat unpredictable. They understand that if they are predictably difficult or predictably easy going, their charges will become predictably comfortable and will not be ready for the next opportunity or the next challenge. In real estate or any highly competitive environment, feeling comfortable is the first step on the road to complacency. Complacency is the most insidious disease in the world. It sits on your shoulder telling you everything is fine and that you don’t need to improve.

In last year’s Super Bowl between the New Orleans Saints and the Indianapolis Colts, one team fell victim to this. Obviously, both teams represented the best of what the National Football league has to offer. Great owners, great coaches and great players were represented on both sides, as well as great preparation. The game represented the culmination for what some players was a lifetime of training and preparation for this moment. At the start of the second half of what had been a close game, but one that had definitely started to favor the Indianapolis Colts, both in the score and the play on the field; a bold and unpredictable decision was made and it changed the tide of the game. The Saints Head Coach, Sean Peyton, decided to try an onside-kick, a highly questionable and very risky play that is an attempt to surprise the receiving team. So risky in fact, that it had never been attempted at this point in any of the previous forty-three Super Bowls.

The Saints not only recovered the ball, but regained the momentum in the game and went on to dominate the second half en route to the first championship in team history. They were not complacent; they were ready for the unexpected. I guarantee that when the play was called, they were as surprised as anyone, but they were ready for it. The Colts were not, they were complacent. No one had ever tried it, why would the Saints try it now? Peyton has created one of the most dynamic offenses in the league because he does not always do the predictable. He does not follow the script on how football should be played. He trusts his players and makes decisions based on the expectation that they will succeed. In turn, because his players know that he can call any play at any time and for any player, they are always ready to execute at any moment and in any situation. In fact, the player that made the biggest play was not a star, but a reserve, someone who barely gets on the field. But all men on the roster know they are accountable.

As an office manager, one method I used to help keep agents on their toes was in the way I announced sales results. Each month, instead of just posting what the top performers did, I would post what everyone did, even if they had no sales in the period. It kept everyone accountable and on their toes. Remember, our business of real estate is not for the weak-willed or faint of heart. It is for those of us that get sick to the stomach if we are not in the top 10% in any competitive environment. I can still recall seeing first-hand how it motivated the agents to be sure and not show up at the bottom of that list with a goose egg by their name.

Ideally, those you lead are driven to excel by the expertise, inspiration, motivation and example you offer. Many times it takes more than that. Sometimes changes are necessary, sometimes opportunities spring up or challenges present themselves out of nowhere. The leader who exhibits some unpredictability and thus instills an ethos of always being ready in the team will achieve success. Who knows, maybe some day you will be asked to make the most important play in the most important game of the season and the success of the entire team will ride on whether you are ready for the challenge or not.


Thursday Thoughts On Leadership: March Madness

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March Madness begins today. No, I’m not talking about your latest short sale. I’m talking about the NCAA Men’s basketball tournament. The top 64 teams in the country begin a single-elimination tournament today to crown a National Champion. If you win, you keep playing. If you lose … you go home. Anyone can win. In theory the worst team has the same chance as the top team to win it all. Of course in reality only the top teams win. The best coaches, with the best players and the best preparation win. In fact the “lowest” seed to ever win was the eight seeded Villanova Wildcats in 1985. In fact, in the 71 year history of the tournament, four universities have won the tournament a total of 28 times, almost half. Even more telling, 33 coaches have one championship while the remaining 48 championships have been one by just 13 coaches. Is this starting to sound like top producers in the top real estate companies? It should. Like the tournament, in theory anyone with a real estate license can finish as a top producer. In reality, the best prepared, hardest working agent finishes at the top.

How can an agent, a manager, or the CEO ensure that they finish at the top in an open competition, in a tournament of sorts? Is every listing up for grabs? Do all new agents or recruits spread out evenly to all of the companies? Success is not distributed evenly. Although it can seem chaotic, when you peel back the layers you find that the leaders in our industry are the hardest working, best trained, most dedicated individuals. Consider again the basket ball tournament for an example.

The University of California, Los Angeles holds the record with the most championships with a total of 11. Of those eleven one coach, John Wooden, led them to the top ten times. Far from the Madness we talk about today, for a time the tournament was very predictable. From 1964 to 1975, UCLA won the championship 10 times. As with so many examples of extreme success, it is easy to try and justify why he won so much. He had the best players. The truth is that only two of his players made it to the NBA Hall of Fame.

His secret was that his leadership attracted top players because he was always able to draw the best out of each and every one of them. He inspired his players to always achieve their greatest according to their abilities. This is evident in his sayings, “Success comes from knowing that you did your best to become the best you are capable of becoming,” and “Don’t measure yourself by what you have accomplished, but by what you should have accomplished with your ability.” He was a great recruiter, he was a great teacher, and he was a great coach. He didn’t wait for the championship game to put it all together. He put it all together on the journey. He always emphasized that practice and preparation was the most important thing, so that when the championship game arrived, his team was always better prepared and inspired to win. And they did.

Finally, he built his teams on a Pyramid of Success based on principles such as enthusiasm, condition, skill, confidence, poise, team spirit with the top of the pyramid being competitive greatness that was applicable to not only basketball but to any endeavor. He explained competitive greatness by simply saying, “Perform at your best when your best is required. Your best is required each day.”