Posts Tagged ‘Dropbox’

Cool Apps: CloudOn Transforms Your iPad Into a True Mobile Workspace

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Have an iPad but still struggling a bit with how to turn it into a killer on-the-go, anywhere and everywhere work station? You know, the kind in which you can seriously do anything, and access anything you need to get your work done without ever picking up another device to make that happen?

There’s a new productivity app for iPad that just may be your kismet calling. It’s called CloudOn, and it launched in the U.S. iTunes store in January. The cloud-based service offers full Microsoft Office capabilities and Dropbox integration, turning your iPad into a mobile workspace for those of us who use Microsoft programs (um, nearly the entire business world!).

Until now, using Microsoft and accessing documents made in Microsoft programs has been a sort of “hacked together,” less-than-awesome experience. But CloudOn enables you to access, create, edit and save all your Office documents while on the go. You’ll have to set up a Dropbox account (which is free for basic storage) if you don’t already have one as this is where your documents will be stored. Dropbox is a cloud-based service that enables users to save their documents and back up work that they can then access anywhere with an Internet connection.

With CloudOn, you can do most basic editing and creation functions in all Microsoft Office programs, including Word, Excel, and PowerPoint. For example, you can edit and track changes in a Word doc, create pivot tables and formulas in an excel file, and view and edit presentations in PowerPoint. It’s not going to be as a robust experience as you’d get using the program directly on your laptop or desktop computer, but it’s pretty much all you’ll need for on-the-go work and productivity.

Imagine changing contracts and getting signatures on the fly – moving things along without being tethered to a full computer or hamstrung by location or circumstance. This business is about service and volume: master those and you’re golden. This is the type of app that can aid you tremendously in achieving that goal.

Microsoft is likely to come along and release an iPad app for Office at least by next year. In the meantime, you can check out CloudOn free in the iTunes app store. Embrace mobility!


Cool Apps: Dropbox for Seamless Syncing

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Par for the course in real estate sales is the mounds of contracts and files that pile up. And of course, you’re pressed for time and need to access these contracts while juggling a thousand other things and in your car all day.

Google Docs is pretty good for this. But if you need a little more under the hood then Dropbox is a fantastic option since it lets you sync between devices and platforms (attention: dual Windows and Mac users), while also enabling online access.

Think: anytime, anywhere access to your contracts and super easy file sharing. Think: you can drop a file in your Dropbox drive on your laptop and then pull it up on any smart phone later. Think: you can reduce a few dozen emails to your clients to a simple shared folder where you constantly update contracts and other files and communication.

And it’s free for up to 2 GB of storage – $9.99 per month for up to 50 GB (higher pricing tiers for even more storage).

Dropbox’s shared folder feature can be a lifesaver for agents who are tired of the constant paper shuffle back and forth via email. And with the added privacy of the service, you can feel more secure using this feature with your clients’ sensitive information.

Also, can you say automatic backup?  Yes, automatic online backup without you having to think about it.

Dropbox has been around for a few years, now with more than 4 million users. One thing you’ll notice after using it for awhile is that its users are kind of like Apple fanboys – raving fanatics. One of these users wrote a great article on LifeHacker about various ways to use Dropbox beyond your basic file sync. Use the service to sync passwords across PCs, control your computer remotely, or to access portable applications from any PC. Now that’s gettin’ geeky!

The company’s referral program probably helps in creating loyal users too. For every friend you refer to the service, you and the friend each get 250 MB of free storage added to your account.

So if you’re desperately searching for a way to simplify your life’s many files, devices and locations, try Dropbox. Then maybe you’ll be the next to discover a cool use no one’s even thought of yet.