Posts Tagged ‘organize’

Thoughts on Leadership | Leaders Know How to Attract Attention

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To accomplish anything in life as a leader, you’re likely going to need help from other people. Regardless of how talented or accomplished you are, you can’t always assume that you can count on attracting and retaining the attention of others. It will be more and more challenging and rewarding to hold onto the attention of those who matter to you.

Attention provides leverage. The more people leaders can attract and motivate to join them on a challenging quest or initiative, the more impact they are likely to achieve. So, what are effective ways to attract and retain the kind of attention that helps leaders to address the challenges they face? Here are four steps that build on each other.

1. Embrace mystery - Frame the more difficult problems that are relevant to you and need to be solved. Help people to understand why these are such significant problems and why so many people have been unsuccessful in trying to solve them. It probably will not attract the people looking for easy answers, but it can attract those who are naturally curious and looking for stimulating challenges.

2. Focus inquiry – Don’t try to suggest answers. Frame interesting questions instead. Help people gain perspective by posing questions that intrigue and motivate them to start investigating the mysteries that lie ahead.

3. Excite the imagination – Provide some “what if?” scenarios to illustrate the possibilities that await those who manage to come up with creative answers. Paint the pictures but make it clear these are only pictures. Stimulate people to pursue the questions with a lot of energy and creativity.

4. Be authentic – If you are not genuinely engaged in addressing these problems yourself, you will not be able to sustain the attention and effort of others to come up with creative solutions. On the other hand, if you are on a quest yourself, leading by example, you could have a contagious effect and the encounters you have can help both sides to learn from each other.

Do these techniques actually work? Well, think of how Martin Luther King excited and mobilized a broad group of people to tackle some very challenging social problems. On a completely different level, one leading tech company in Silicon Valley regularly attracts the attention of the venture capital community by sharing its most difficult technology problems and suggesting that they would buy the start-ups that come up with creative solutions to these problems. Or look at the way professional astronomers have mobilized a global network of passionately engaged amateurs to learn more about the vast universe beyond this planet.

This kind of attention is priceless and powerful. All leaders need to find ways to generate it and harness it. This is not just an opportunity, but increasingly an unavoidable obligation. Leaders are all experiencing increasing economic pressure as individuals and institutions. In this kind of environment, leaders not only need leverage, but also need to more rapidly improve their performance.

Leaders get better faster by working with others. To do this, they first need to attract their attention. If they fail to attract that attention, they will not get better faster in an increasingly competitive global economy, and they could be overlooked. That is why attention is becoming more valuable at the same time that it is becoming rare.


Trust Fund Handling Requirements (The 3 Business Day Rule)

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California has created very rigid timelines and rules for handling trust funds. The most basic trust fund rule is that trust funds must be properly deposited or returned within 3 business days of acceptance. Failure to comply with this rule can cause you and your brokerage trouble during a DRE audit. It can also put your client in breach of contract.

Trust Funds

Technically, “trust funds” are any funds received on behalf of others in a manner that legally creates a fiduciary responsibility to the funds’ owners. Unlike some other funds received in the normal course of business, trust funds demand the highest level of protection and a strict fiduciary duty of loyalty by the possessor-trustee. With few exceptions, the trustee generally may not comingle the funds, collect interest on the funds, or otherwise personally benefit in any way by holding the funds.

It is well settled law that purchase funds delivered to one’s real estate broker in the normal course of purchasing real property are considered trust funds.

The DRE Rule

A typical trust fund transaction begins with the broker or salesperson receiving trust funds from a principal for the purpose of making a deposit. According to Business and Professions Code Section 10145, trust funds received must be placed into the hands of the owner(s) of the funds, into a neutral escrow depository, or into a trust account maintained pursuant to Commissioner’s Regulation 2832 not later than 3 business days following receipt of the funds by the broker or by the broker’s salesperson.

This rule is explicit and rigid. Brokerages are required to return the funds or properly deposit the funds within 3 business days. The only common exception is in situations where a check is delivered by a client to his broker prior to acceptance of the client’s offer. As provided by Commissioner’s Regulation 2832, a deposit check may be held uncashed by the broker until acceptance of the offer if the following conditions are met:

1.  the check by its terms is not negotiable by the broker, or the offeror has given written instructions that the check shall not be deposited or cashed until acceptance of the offer; and

2.  the offeree is informed, before or at the time the offer is presented for acceptance, that the check is  being held.

If the offer is later accepted, the broker may continue to hold the check uncashed and undeposited only if the broker receives written authorization from the seller to do so. Otherwise, the check must be placed, not later than 3 business days after acceptance, into a neutral escrow depository or into the trust fund bank account or into the hands of the seller if both the buyer and seller expressly agree in writing.

Standard Purchase Agreement Forms

The standard CAR and PRDS purchase agreement forms each have language meant to evoke the above referenced rule and exception. For example, the CAR agreement states “Buyer has given a deposit in the amount of ___________to the agent submitting the offer (or to ___________) by personal check which shall be held uncashed until acceptance of the offer and then deposited within 3 business days after acceptance…”
Not surprisingly, standard industry practice is to deliver the deposit to escrow within 3 business days of acceptance. Failure to do so is often considered a breach of DRE rules and it may put the buyer in breach of contract. As such, agents and coordinators are advised to keep this in mind and make sure to properly deposit funds within the 3 business day period.

A copy of the DRE’s official guide for licensees regarding trust funds can be found here.


Cool Apps | Top-Notch Mortgage Calculators On The Go

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As real estate agents, we’ve all been there: kneeling in an unfurnished house, helping our client through a couple of math situations as we compare and contrast a couple of houses and loan situations. That’s why every agent could use a good mortgage calculator app, such as Karl’s Mortgage Calculator in the Android Market or Home Shopper for iOS..

Karl’s Mortgage Calculator enables you to calculate mortgage payments given principal, interest and loan terms. And you can reverse calculate any of the other variables given the other three. Perhaps even more useful, you can see how the monthly payment changes when factoring in additional monthly costs like mortgage insurance, taxes, homeowner’s association dues, and property insurance.

Have international clients? Karl’s Mortgage Calculator supports multiple currencies for easy translation.

Home Shopper on iOS is just as robust. This app isn’t just for buyers, it’s a must have companion for real estate agents and lenders in the field who need quick answers for their clients regarding the costs and benefits associated with owning a property. Do you need to know the total monthly break down of owning a home, as well as what your tax benefits will be in plain easy to understand terms? Want to be able to compare those figures to what you’re currently paying in rent and then email that entire report to yourself, your agent, your spouse or whoever? Then Home Shopper is for you.

There are literally hundreds of mortgage calculator apps out there. Both of these are very professional looking, without being bloated with unnecessary functions that make it difficult to use. Graphs and charts help visualize the data so it’s quick and easy to understand.


Cool App overview

Name: Karl’s Mortgage Calculator (Android) & Home Shopper (iOS)

Website:https://market.android.com/details?id=com.drcalculator.android.mortgage

http://itunes.apple.com/bw/app/home-shopper/id452513740?mt=8

What it does: These Calculators enable you to calculate mortgage payments given principal, interest and loan terms and more.

How to use it: Download the app to your device. Enter  down payment amount or percentage and let the calculator show how large a mortgage you require.

Cost: Karl’s Mortgage Calculator (Free)
Home Shopper (.99 cents)


Review your goals before moving forward.

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Here is a great question…Where will you be in ten years from now if you keep going the way you are going?  Reflect for a moment on last week and ask yourself this question…”if I do exactly what I did last week, every week for the next 10 years where will I be personally…professionally…spiritually…in my relationships with those I love and care about the most…how will my health be…what will my bank account look like in 10 years from today?

So many people fail to realize that success at anything in life is the result of little successes achieved over a very long period of time.  Truly successful people are long-term thinkers.  They know that they must build upon each achievement and constantly learn new and better ways of doing things.  A regular review of your progress is essential part of goal setting.   A goal is a little more than a wish unless it has a timetable for completion.  Make sure your plan for your life includes short, medium and long term goals.  Revise your goals as things change…check them off when they are completed and set new bigger goals for yourself as you grow.  And take time to reflect often to make sure you are on the right track.

Make it a GREAT week!!!!


Intero Cool Apps: Why You Should Resist the Urge to Ignore Google Plus

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By now, you’ve likely heard some buzz around Google’s latest big release called Google Plus. Maybe you’ve already gotten an invite and tested it out. If not, you should. I’m going to talk about why and how this new social network can be useful in your real estate business and go over a few basics of the road.

Why oh why do we need yet another social network?

This of course is the first question that comes to mind anytime someone invites you to a new “Facebook” of sorts. The short answer for why Google Plus is worth your time is this: It’s easy to use, takes seconds to set up and gives you the flexibility you’ve been longing for to segment your professional and personal social networking in a meaningful way.

OK, so how to get an invite if you don’t already have one?

The best way is to simply put the word out on Facebook and Twitter. Let your existing network know that you haven’t gotten an invite yet and are looking for one. Chances are high that someone in your circle has gotten in and can send you an invite.

What’s it all about?

The fundamental difference between Google Plus and the others before it is privacy. Google Plus is based on the Google Circles feature, which enables you to share and view content to and from specifically defined groups of people – and no one else. So if you want to share new listings or local housing news with your group of interested local buyers, then your cousins in Minnesota don’t have to be burdened with your irrelevant posts. Likewise, your professional contacts won’t have to see the pics from your summer family reunion.

How is this any different from Facebook’s list feature? Very very different. First, there’s ease of use. Google Circles is simple drag and drop. As soon as you get set up, you start creating your circles and simply sort your contacts into their respective groups. Second, there’s the segmentation of viewing content from these groups. So you’re not getting professional news and marketing tips alongside updates from your family members.

It’s easy to get fatigued by social media and resist the urge to jump on the next big thing that ends up being nothing at all (remember Google Wave?). But Google Plus really shows promise to be the best social web tool of all – especially for those of us who’ve found our personal and professional lives blending, finding it hard to keep up with all the content we want to keep up with due to this very blending.

Reach out and get your invite and start test-driving Google Plus today!


Intero Cool Apps: Get the Inside Scoop on Your Clients with Flowtown

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You know those names and addresses that line the pages of your real estate email contact list? Do you know who these people really are? Have any clues about them, what they enjoy in life, where they envision themselves living? Or, when is the last time you did a quick reality check on who you think they are?

Without any information (or the right information) about the folks who receive your marketing messages, your efforts are wasted dollars.

Enter Flowtown. It’s a social media marketing platform that enables you to mine your current email lists and figure out where your contacts are active and engaged online. (Could this be the end of aimless Twitter and Facebook campaigns?)

The web app can help you reach your existing contacts in new ways. You’ll know a bit more about them as you gain information about where they’re engaged in public online networking sites like Twitter, Facebook and Flickr. You can get more detailed data about what they’re into.

The only thing Flowtown needs to work is an existing contact list, which hopefully you’ve been cultivating since the day you set foot into the real estate field.

OK, how does this thing work?

1.     Go to Flowtown’s website to get started.

2.     Once you’re in, hook up your contact email list.

3.     Watch as the app prepares an information sheet with data about your clients (based on their public social network activities).

4.     Mine that data for all sorts of useful information like which social networks they use most, which clients have large followings online, their occupations, interests, etc.

5.     Start thinking of how you can better target your marketing to fit your real customers.

Real estate choices are about lifestyle. It’s amazing the kinds of clues you can get about a person’s approach to lifestyle just by analyzing what they’re doing publicly online. (I stress the word “publicly” because this activity could have a Big Brother feel to it, but no one’s privacy is being compromised here because the app is using information gleaned from public sites.)

Once you know more about your clients – past, present and future – you’ll be able to craft stellar marketing messages that really speak to them, not just out-of-the-box real estate marketing that every agent in town is using.

This sounds wonderful, right? But alas … there is a catch. Flowtown is still in early stages and accepting new users only by invite. So to use the service, you have to sign up to be on the invite list and invite a few friends and colleagues along with you.

Bummer, I know. There’s a tad bit of waiting involved.

But cruise on over to the website and get your name in there to test drive this thing. You may be surprised by the results!


Cool Apps: Take Full Control of Your Inbox

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Cluttered inboxes. Twitter and Facebook feeds. Notebooks full of to-do lists. Houses to show. Clients to meet. Bills to pay. With so much vying for our attention these days, the simple follow-up can sometimes be elusive. And yet it’s the very act that often leads to a sale.

Don’t ever miss that follow-up again! Boomerang is an app that will make you the king of the follow-up. You’ll never be unprepared for a meeting again. You’ll never forget the call back. You’ll never miss a bill. You’ll have a clear inbox and a clear mind. You’ll be so on top of your game, your colleagues will beg for your secrets.

OK, so what is it? It’s a simple plug-in for Gmail or Outlook that allows you to control when you send or receive emails. For instance, say you’ve been courting a client for a few weeks and you get an email from him saying he’s going to be out of town for the next three weeks but would like to get together when he returns. With Boomerang, you can create that follow-up email right now, and then choose to send it on a specific date at a specific time.

Other uses:

  • Remind yourself to pay a bill on a certain date.
  • Forward an email containing meeting materials to yourself and schedule it to arrive a few hours before the meeting so you can go over the documents and be prepared.
  • Take email messages out of your inbox until you actually need them – like travel itineraries on the day of travel.

You can try and try to get to inbox zero – but what are you leaving behind in the process? Are you remembering to follow up on the important messages at the right time? Boomerang is worth trying if you find that your inbox is not getting through to you in the way it needs to. Boomerang is worth trying if you are going crazy from paper “follow-up” lists. Boomerang is worth trying if you find that you can never find the original email when you need it just before your meeting.

To give this free plug-in a try, go to this link for the Firefox/Chrome plug-in for use with Gmail, and this link for the plug-in for Outlook. Get on top of your game!


Cool Apps: Xobni Puts Organization Back into Email

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Beyond all the cool, new apps that do cool new things, there are some apps that help us transform the bread and butter mundane things that are critical to our everyday business processes.

Take Email. Though obviously not a new and exciting technology, few of us can live without it. The problem is, it’s often inefficient and sucks up a lot of time maintaining it. What if there was an app that helped us organize it and allowed us to mine its rich data as well – the currency of our modern livelihood?

Ask and you shall receive. Xobni turns your inbox inside out – in a good way. The Outlook plug-in simplifies email management and helps you make the most of your email and time spent on it. It’s easier, faster and more intuitive than your standard out-of-the-box inbox.

What does Xobni really do? It enables faster, more accurate search of your inbox, for starters. And it brings together contact information right beside every email message.

Xobni’s best feature is the easy access it grants to information you will use. For instance, say you get an email from someone whose contact info has not been stored in your contacts folder. No need! Just glance over at the side of the email and you’ll see this person’s contact info nicely organized for your use. You’ll also see links to their Facebook and Twitter accounts if they have them.

OK, this feature may be even better: trends reporting. See who sends you the most email, who sends the most email that you delete without reading, who sends the most email that you consistently respond to. Folks, this is real-time intelligence for your email, which, if used right, can cut some serious time suck that clogs up your life.

Best of all? Xobni requires no additional input from the user. You just plug in and poof … you’re off and running. It’s kind of like slapping a CRM tool right into your Outlook. Only now you don’t have to mess with importing contacts and learning a new platform.

Xobni’s basic version is free and it costs $29.95 for the Plus version. The company also recently launched a mobile version for the Blackberry that costs a one-time charge of $9.99.

Don’t hate email, but do make it smarter and work harder for you. You’ll be much happier for it.


Cool Apps: Kick Some Oomph into Your Social Media

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You’ve sat through a few workshops about using social media in real estate. You may already be tweeting, Facebooking, Friendfeeding. You’re digging in, trying new things, seeing what sticks.

By now, you may be realizing that your tweets and updates can get lost online as quickly as a single raindrop disappears into the ocean. You’re thinking: OK, now I’m doing it, but how do I break through all this noise?

This may not be what you want to hear, but how about trying another app? One that allows you to schedule your tweets in advance, track keywords, automatically follow those who follow you. One that helps you make the most of social media while not sacrificing all of your time. See, the thing about social media is that you try, try, try again, but that you also test, see what works, test, see what works, test, see what works.

SocialOomph is an app that can help you organize your social stream. It might be that you’re tweeting the right things, but at the wrong time. Or it might be that your tweets are not connecting to the right conversations – i.e., that the right people aren’t noticing them because they lack hashtags or keywords.

SocialOomph offers a way to get some insight into your twitter activities. It can also help you build your following by auto-following those who follow you, and direct messaging new followers.

The free version allows you to schedule tweets, track keywords and click-throughs, and create an extended profile, among other things. (See the full list of SocialOomph’s free features at the company’s website.)

The professional membership offers, in addition to the free features, the ability to find friends using keywords. You can also find influential followers – which are important as most people agree that it’s better to have fewer followers who are influential than more followers who are not influential. You get automatic spam controls and the ability to bulk upload and schedule a large number of tweets.

So you see – it may seem laborious to use yet another app for your social media outreach, but SocialOomph can really help you get the most of your activities in less amount of time.

Then you can spend more time doing what you love – selling real estate! And hopefully have more clients to work with in the process.


Monday Mojo: Clear Your Runway

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Could you imagine a jet taking off on a runway full of junk? There is no way in the world you would ever step foot on a jet attempting to do that, yet that is the way most of us run our lives everyday. Like a jet trying to take off on a runway full of garbage, our runway to success is the environment we live and work in every day.

Everyday you go to work look at your workspace, your inbox, your voicemail, and your brain as your runway. Would you take off using those things as your runway – no way! If your desk if full of crap, if your inbox has hundreds or thousands of messages you have not dealt with, if you have crap running through your mind, you are destine for disaster.

Here is the easiest and most difficult thing we all need to do to achieve success both personally and professionally – clean up our runways. That’s it.

  • Make sure your desk is spotless when you go home every night. You can throw away 80% to 90% of the crap on your desk – think about it, you haven’t touched it in weeks or months. If you do end up needing it later, just Google it or ask the pack-rat in the desk next to you for it.
  • Make sure your inbox is empty every day when you go home. Either reply, delete, or save it in a subfolder. Deal with it and get it out of your inbox. Quit the procrastination!
  • Get it out of your head and write it down on a list. Our brains are made for creating ideas, not storing them.

The same things apply at home. Here we talked about our work runways, but we also have our personal/home runways. Make sure the strip is clean or you will crash there as well.

Clean it up so you can build speed, take off and achieve your dreams!